Concept help - Data Set Specification
Table of Contents
A Data Set Specification describes an agreement to collect an ideal standard of data. A Data Set Specification may reference other Data Set Specifications or Data Elements to describe the data that should be collected under the agreement.
A data set specification (DSS) is a collection of Data Elements which address the requirements within the scope statement. The selected data elements must be collected according to the specified guidelines, and may require the user to comply with constraints such as sequencing, conditionality, multiple occurrences of the same data element, and multiple responses allowed within a code set.
Data set specifications may also be associated with other item types such as glossary items or indicators.
Fields available on this metadata type
| Field | ISO definition |
|---|---|
| Name | The primary name used for human identification purposes. |
| Definition | Representation of a concept by a descriptive statement which serves to differentiate it from related concepts. (3.2.39) |
| Is Federated | |
| Is Not Federable | |
| Version | Unique version identifier of this metadata item. |
| References | Significant documents that contributed to the development of the metadata item which were not the direct source for the metadata content. |
| Origin | The source (e.g. document, project, discipline or model) for the item (8.1.2.2.3.5) |
| Comments | Descriptive comments about the metadata item (8.1.2.2.3.4) |
| Deleted | The date after which the item has been soft deleted and is no longer visible in the registry |
| Statistical Unit | The basic counting unit for a collection, meaning that a record is created within the collection for each new occurrence of the statistical unit. For example counting episodes or people. |
| Collection Method | Comments, advice, or instructions for the actual capture of data. |
Custom Fields
| Field | Short definition | Long definition |
|---|---|---|
| Implementation Start Date | ||
| Implementation End Date | ||
| Dataset Type | ||
| Physical Name | ||
| Executive Data Steward | The Executive Data Steward responsible for the data set specification. |
Obligation: Mandatory
To facilitate unambiguous identification of data stewards, and provide Executive Data Stewards with insight into the data for which they are accountable.
Executive Data Stewards are responsible for coordinating data governance at the divisional level. They manage data specifically relating to their position and authority, and the business outcomes their business units need to deliver. Functions of an Executive Data Steward include promoting compliance with legislation and information management policies and managing data related risks and issues.
Provide the position and branch of the SES Band 1 with accountability for the data asset. A position and branch name is preferred to an individual’s contact because it is enduring and minimises the need to regularly update metadata records.
For example: NM Data Strategy and Governance Branch
|
| Business Data Steward | The Business Data Steward responsible for the data set specification. |
Obligation: Mandatory
To facilitate unambiguous identification of data stewards, and provide Business Data Stewards with insight into the data for which they are responsible.
Business data stewards are responsible for the day-to-day management and use of the data asset from a business perspective. Business Data Stewards ensure all data assets are appropriately registered, approve access to data assets and related information assets, and act as a point of contact for information about data assets.
Provide the section name of the Business Data Steward with responsibility for the data asset. The Business Data Steward role is commonly fulfilled by an executive level employee. A section name is preferred to an individual’s contact because it is enduring and minimises the need to regularly update metadata records.
For example: Data Management Operations Section
|
Official Definition
Formal information to describe a data set ISO/IEC 11179 - Part 7 Clause 3.1.7